Frequently Asked Questions
How much does SWEAP cost?
Paper instruments cost $1.50 per instrument and online instruments cost $1.00. For programs that would like identifiable individual reports, matched by ID number, for FCAI only, the cost per ONLINE instrument is $2.00 (not available for paper FCAI). Entrance instruments are free when programs pay their annual fee.
How do I order SWEAP instruments?
First, create your profile by clicking on the “create profile” link on the home page.
Next, click on “instruments” button in the banner to begin ordering SWEAP instruments.
Prior to ordering individual instruments, add applicable fees to your cart. For instance, an annual fee of $25.00 is due with the first order after July 1st of each calendar year (programs that paid the one time BEAP fee are exempt).
You are now ready to order your instruments. Select the instrument, choose paper or online, indicate the amount of instruments you are ordering. Click “add to your cart.” You can add additional instruments before finalizing your order.
How do I use paper or online instruments?
After your order is finalized:
(1) If you ordered paper instruments, you will receive a PDF of the instrument(s) with a unique identifier. Print the number of copies that you purchased. Additional copies will not be processed without additional payment. Administer to students. Return to SWEAP for processing. For more information on how to return paper instruments see “how do I submit my data” below.
(2) If you ordered online instrument(s), you will receive an email with links to individual online instruments. Each link represents one instrument and can be used only one time. The links can also be accessed and managed through the on-line administration tool on your profile page. For more information see, “How do Online Instruments & Tracking System work?” below.
How do I submit my instruments for processing?
To submit paper and online instruments for processing,
Fill out a SWEAP Instrument Submission Form located here: https://www.sweapinstruments.org/secure/facesheet/form.php
(1) If you are submitting paper instruments, there will be instructions on how to mail them after you submit the form online.
Mail the completed paper instruments to :
Social Work Education Assessment Project,
C/O Department of Social Work
Metropolitan State University of Denver
PO Box 173362 CB 70
Denver, CO 80217-3362
*Please make sure all staples are removed from instruments!
*Please do not send your instruments certified – regular mail or priority is best.
(2) If you are submitting online instruments, a report will be generated instantly after you submit the form online.
For information on how to access your reports see, “How do I get a report? below.
See the, “How do I submit my instruments for processing?” video tutorial on the resources page.
How do I get a report?
Click on the “profile” button to sign into your account. You will find a list of your reports in your profile. Click on the report you are interested in.
If you do not see the report you are looking for, confirm that you have submitted a SWEAP Instrument Submission Form. A report will not be generated for paper or online instruments unless a SWEAP Instrument Submission Form is completed first.
How long does it take to get my report?
Processing of paper instruments can take up to 4-6 weeks. Reports for online instruments are generated automatically after the SWEAP Instrument Submission Form is completed. Processing of paper instruments can be rushed for additional fee. See “Rush Processing” under the “Instruments” tab.
How do Online Instruments & Tracking System work?
Can you recommend a benchmark to use with SWEAP instruments?
SWEAP does not have recommendations for selecting benchmarks to use with instruments as this is a decision that must be made by each individual program. Identifying benchmarks is important, but what may be equally as important is providing a solid rational that justifies the amount that was selected by the program.
It needs to be noted that the reports generated by SWEAP do indicate the percentage of students who meet and exceed the competency amount in each one of the nine areas, and know that the threshold SWEAP uses is the number of students who identify correct responses at or above 50% of the items per competency area. SWEAP does not have an opinion on using this competency threshold as it is tailored specifically to the statistical difficulty of items on the instrument.
How do I read and interpret my reports?
How to videos can be found here. Click on the link and scroll to the bottom of the page to find video tutorials on interpreting your results.
How long will SWEAP offer 2008 or older EPAS Versions?
SWEAP will honor any forms from all historical versions. We have no plans at the current time to discontinue any SWEAP older versions. Although we no longer print BEAP instruments, we will process forms from the old BEAP program as well.
Can I trade old forms for new ones?
Yes! See exchange policy below.
What is the exchange/refund policy?
There are no cash refunds for unused SWEAP instruments. Unused SWEAP instruments are not transferable between colleges and universities. If you have unused SWEAP instruments, you can exchange them, or get credit towards a new instrument purchase.
If you would like to exchange an older version of an instrument for a newer version of the instrument, in the same format (online or paper), we can conduct a simple exchange. There is no cost associated with this type of exchange. For instance, if you have 10 unused paper versions of the Foundation Curriculum Assessment Instrument (FCAI) purchased before 9/1/16, you can request a simple exchange for 10 paper versions of the new version. If you have 20 old online Exit Instrument e-tickets, you can request a simple exchange for 10 updated online Exit Instrument e-tickets. To exchange old BEAP printed versions, you will need to contact us. All exchange requests can be made by using the “contact us” section on the right. Once you have spoken to one of our team members, mail your unused instruments back to SWEAP for the credit with a letter stating you are returning the unused instruments with a list of what you would like to exchange. Please use the address listed on this webpage to mail your unused paper forms.
Exchanging paper for online (same instrument):
If you like to exchange unused older paper instruments for online e-ticket versions of the same instrument, you can make a request to exchange paper for online instrument e-tickets. There is no cost associated with this type of exchange.
Exchanging online for paper (same instrument):
If you would like to exchange unused instrument e-tickets for paper instruments you will need to pay the additional cost per instrument. This cost per instrument is the difference between the value of the paper and online instrument at the time of exchange, not the time of purchase.
If you would like to exchange unused instruments for another type of instrument, you may need to pay an additional cost per instrument, depending on the cost and format of the instruments you are exchanging.
All exchange requests can be made by using the “contact us” section on the right.
What is the student ID used for on some of the instruments?
Some SWEAP paper instruments ask students to enter their ID number. This item is optional and at the discretion of the Social Work Program. SWEAP does not require this information. This ID number can be any number the program chooses. The ID number allows programs to match students across instruments from entrance to exit.
See https://www.sweapinstruments.org/id for additional information.
Can I change aggregated FCAI reports to individual reports?
No, Foundation Curriculum Assessment Instrument reports cannot be converted from aggregate to individual. Please order the specific reports that you need at the time you place your order.
Are your instruments ADA / WCAG / California 508 Compliant?
All of our assessments (EPAS 2008, EPAS 2015) have been tested and they are compliant with standards for access.
- WCAG 2.0 – Level AA
- California Code 508
Take Care of Your Unpaid Balance
If you have an unpaid balance, please count up the instruments that still need to be paid for and submit an “order” for that amount. Once the unpaid balance of your account has been rectified, you will have access to all of your SWEAP data and reports.
For example, if my program has an account balance due of $50.00, I will “order” 50 of the unpaid balance items.
If you are unsure about how much you owe, contact the SWEAP President, Tobi DeLong Hamilton, at firstname.lastname@example.org.
Most of the questions we receive are listed on this page. However, you can find a complete list of SWEAP members here. Please contact any one of us to answer further questions that you might not find answers to here.